Multiple Transactions Data Entry


Use this data entry procedure to enter hotel stay information for a multiple number of transactions for an airline program. This procedure is useful if you have more than one transaction for an airline and wish to enter them all at once. The iHAMMS system provides a very useful electronic log sheet that allows you to enter transactions from a list by simply tabbing to the required data fields for each record. You may enter up to twenty (20) records together on each data entry screen. All transactions will be validated together and, if valid, submitted for posting to an airline. You may then edit each transaction in the list for errors and then re-submit or choose to Accept the group of transactions. New groups of up to 20 records may then be entered for that airline or another airline.

1.   Select the "Data Entry" button on the left side of the screen.

2.   Click on the "Go" button underneath the Multiple Transactions Data Entry bar.
   
3.   Select the Airline from the drop down box. (Select "Go" if the system does not bring up the Airline automatically).   

4.   Select the Hotel Property from the drop down box. (Select "Go" if the system does not bring up the Airline automatically). iHAMMS will load a data entry form using the selected Property for every new record in the Form.
   
   (Please Note: if you have an existing Group of transactions for the selected Airline that has not been submitted, iHAMMS will display a screen that allows you to either Edit or Delete that Group. Select Edit or Delete and proceed. You cannot add new records to an existing Group and you cannot add new Groups for an Airline until the existing Group is processed.)
         
For each record in the Form, enter the following information by using the "Tab" key on your keyboard to move between Form fields:

5.   Enter the guest's frequent flyer number. The frequent flyer number will be validated at the time of submission helping to eliminate errors.

6.   Enter the guest's name starting with the "Last Name/Surname" and follow with the "First/Given Name".

7.   Enter check-in and check-out date using standard international format (day/month/year) in dd.mm.yyyy style separated by either "/" or ".". (Please note: you may also enter the number of nights instead of the check-out date. The system will calculate the actual check-out date from the number of nights you enter.)

8.(Optional) Enter the "Folio Number" as well as the (Optional) TOTAL "Revenue" for the guest stay. Enter Revenue Currency. The currency shown is the standard currency used by your hotel property. If you want to use a different currency, select another currency type from the drop-down box.  
 
·"Folio number" is a number given by the hotel to identify a customer receipt  
·"Revenue" is the total amount indicated on the Folio for a customer stay  

9.   (Optional) Enter Room Rate and Room Rate Currency. Use drop down currency box to select a currency other than the one shown.

10.(Optional) Enter the Room Class or keep the default of "1".  
 
11.(Optional) Enter any comments you want to add.  
     
12.When you have entered all of the records or have completed up to 20 records in the Form, select the "Validate & Confirm" button at the bottom of the Form. The system will validate all of your transaction records, determine the BASE Miles to be awarded, determine any Promotions or BONUS's that may apply for the stay dates entered, and return a confirmation screen indicating the mileage that will be awarded as well as noting any errors or missing information.  
 
a. Records shown in the color Red with a "NO" flag at the beginning of the record are missing crucial information or have fatal errors and must be either edited or deleted. "NO" records will not be accepted by the system.  
 
b.Records shown in the color Purple with a "MORE" flag require more information for completion. "MORE" records usually require you to choose a promotion when more than one promotion will apply for the stay dates entered. (Select the applicable mileage award (Promotion) by clicking in the appropriate buttons. Only one BASE mileage award and one BONUS mileage award may be selected from the award options listed for the check-in/check-out dates indicated in Step #7 above.)  
 
See Also  
Promotion List  
 
c.Records shown in the color Yellow with a "FAIL" flag indicate that the record has errors but will be accepted by iHAMMS for later editing but WILL NOT BE SENT TO THE AIRLINE.  
 
d.Records shown in the color Green with an "OK" flag will be accepted by iHAMMS and sent to the Airline.  
 
You may choose to "Edit" the errors at this time and click the "Validate & Confirm" button to re-validate the edited records. When all edits are complete, click the "Accept" button to submit the Group. (Please note: you may correct all non-fatal errors later using the "Inquiry" feature.)  
 
13.Accepted records in a Group are revalidated by the system and summarized in the Accept Transactions screen. This screen indicates the number of records that will be accepted and sent to the Airline, the number of records that will be accepted by iHAMMS with errors but not sent to the Airline, and the number of records that will be rejected and deleted from the system because of missing information. Choose "Back" or "Accept". Choosing Back will return you to the form screen for further editing. Choosing Accept will submit the records for processing to the system. The Green OK records will be sent to the Airline.  
 
14.The system will return you to the Select Property drop down box with the most recent property selected as the default property. You may choose to click "Continue" to add more records for that property and selected Airline, select another property from the drop down box for the selected airline, or click "Change Airline" to bring you back to Step #3 above. Selecting "Cancel" will return you to the Data Entry Screen in Step # 1 above.  
 
15.After completing all airline entries, you may "Logout" or choose other system options indicated on the left side of your screen.